SETTING UP DEPARTMENTS FOR ALLOCATION
SETTING UP DEPARTMENTS FOR ALLOCATION
Finance – General Ledger – GL Allocation – Allocation Tables – GL Department
Department ID:
- Must be set up exactly as the Department Name in System Admin – Configuration – Tables – Departments. The Name not the Code.
- Manually enter the Code.
Description:
- Manually enter.
- Alphanumeric.
- Freeform.
Sort Order:
- Order the Departments appear in the Allocation Table.
- Choose 1 for the first department, 2 for the next, etc.
- Departments that are not numbered will appear at the top of the Table in alphabetical order, followed by the Departments in Sort Order.
- If no Departments have a Sort Order will appear in alphabetical order in the Table.
Finance – General Ledger – GL Allocation – Allocation Tables – GL Allocation
- Does not do a Journal Entry to allocate an Expense from one account to another.
- Only allocates on a Report.
GL Year Sequence:
- Current Year Sequence.
- Manually enter or click the Underlined link to choose from the Table.
GL Account:
- An Expense account.
- Manually enter or click the Underlined link to choose from the Table.
GL Departments:
- From Finance – General Ledger – GL Allocation – Allocation Tables – GL Departments.
- Cannot be edited in this window.
Allocation Percentage:
- For each Department, enter the percentage that Department will receive from the account entered.
- Do not need to allocate to every Department, as long as adds to 100%.
Percentage Total:
- Must add up to 100%.
Finance – General Ledger – GL Allocation – Allocation Reports – All Departments
Run the Report at Month End for the Fiscal Period required.
Fiscal Period:
- Choose from dropdown.
Department ID:
- Leave blank to run all departments.
- Choose a specific department from the dropdown.
Range:
- Choose from dropdown: Period or Year To Date.
Sort Option:
- Choose from dropdown: Category Code, Category Desc, or Category Sort Key.
- Choose Ascending or Descending.
Print:
- Shows different departments across the top of each page.
- If any departments are allocated, will show the percentage amounts in the row of the Expense Account under the Allocated department.
- Total Amounts show at the bottom of the Section.