Daily Procedures

Pear Tree
2016-11-10 15:47

Following is a list of the procedures that we suggest you do on a daily basis.  These are done either at the end of the day or at the beginning of the next day.  

 

At many dealerships the people in charge of the cash box and debit/credit card machine are responsible for steps 1, 2 and 3.  Then they pass the payment report, cash and cheques to be deposited and the debit/credit card machine summary on to accounting for verification.  Accounting would then run steps 4, 5 and 6.

 

Cashier

 

  1. Run the Payments report (see below for more information) 

 

  1. Count the cash, cheques, expense receipts, credit and debit card slips in your cash box (for the debit and credit card slips, you can also get a total from the debit/credit card machine) 

 

 

  1. Check that the total for each type of payment in the cash box matches the total on the payment report.  Cash plus receipts for expenses (paid for by cash removed from the cash box) minus the float should balance to the cash total on the payment report.  

 

Accounting

 

  1. Run the Daily Update (see below for more information) 

 

  1. Post General Ledger transactions.  Call about any transactions that will not post. 

 

 

  1. From the Bank Deposit screen, flag the cash and cheques, credit card and debit card payments deposited to the bank.  This will clear your undeposited account and increase your bank account.  If the cash in the cash box is under or over what it should be (for example, due to an error in the amount of change given) then you will need to do a manual journal entry to the undeposited account and the cash under/over account.  

 

 

Payments Report.

From the top menu bar, select [Sales], [Parts], [Daily Menu], and then [Payments].  The Payments Report screen opens.

 

·      Enter the Till ID or leave the field empty to view all tills.

·      Enter the start date of the report in the From Date field or click on the box to select from a calendar.

·      Enter the end date of the report in the To Date field or click on the box to select from a calendar.

·      Click Print to generate a report.

·      Compare the printed report to your manual till count.

 

Update Daily Sales

From the top menu bar, select [Sales], [Parts], [Daily Menu], and then [Daily Update].  The Daily Sales Update screen opens.

 

·      Click on the Line # to view sales transactions for that date. The details of the transactions will be displayed.

·      Review the details of the transactions.

·      If you wish, click Print Payment Details to print the Till Payment Type Details Report.

·      Click Submit to move the transactions from the sales module to the financial module.  The transactions will now be unposted transactions in the General Ledger.

Repeat these steps for each of the remaining transactions on the [Daily Sales Update] screen.

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