GL Transactions in the System
G/L TRANSACTIONS IN THE SYSTEM
PARTS SALES
1. Parts Sales with no Discount with Customer Taxes(Cash):
Sales – Parts – Daily Menu – Daily Update
2. Parts Sales Return with no Discount with Customer Taxes(Cash):
3. Parts Sales with no Discount with Tax Exempt Product:
4. Parts Sales Return with no Discount with Tax Exempt Product:
5. Parts Sales with no Discount with Tax Included Product:
6. Parts Sales Return with no Discount with Tax Included Product:
7. Parts Sales with Discount with Customer Taxes(Cash):
8. Parts Sales Return with Discount with Customer Taxes(Cash):
9. Parts Sales with Discount with Tax Exempt Product:
10. Parts Sales Return with Discount with Tax Exempt Product:
11. Parts Sales with Discount with Tax Included Product:
12. Parts Sales Return with Discount with Tax Included Product:
Retail Parts Sales:
Inventory – Parts – Parts Inquiry
Find the Class on the Inventory Screen.
Inventory – Parts – Administration – Product Classes
- Choose the Class.
- Shows the Sales G/L Account, Cost of Sales G/L Account, Inventory G/L Account and the Inventory Adjustment G/L Account PER STORE set up.
- Sales G/L Account = Quantity on a Sales * Part Listed Price
- Cost of Sales G/L Account = Inventory Cost for Dealership to buy.
- Inventory G/L Account = Inventory Cost for Dealership to buy.
- Inventory Adjustment G/L Account = (Quantity started with – Quantity changed to) * Cost.
Undeposited Funds
PTS – Table Mtc. – Sales – Payment Codes (or Finance – Receivables – Administration – Payment Form)
Payment Form
- Select Payment Form.
- Shows the store and which account is used for that store.
Funds Code: Shows Currency.
Authorization Required
- For a Credit Card Payment, if set to Yes, a popup will appear at time of Sale for an Authorization Number.
- Some of the Payment Forms will have special accounts, and not go into Undeposited Funds.
o Bad Debt Writeoff (Will go into a Bad Debt Account)
o On Account (Accounts Receivable)
o Coupon (Advertising and Promotion)
o Direct Deposit (Canadian Bank)
o Dealer Reserve (Dealer Reserve Income)
o Early Payment Discount (Discounts)
o Gift Certificate (Unearned Income gift)
o US Cheque (US bank)
o Warranty Writeoff (Warranty Writeoffs)
Make this payment option No.:
- Orders the Payment Types in the Payment window.
Leave BLANK …:
- Some of the Payment Forms do not need to be seen by the Service people at the Register.
- Leaving this blank will ensure it does not show in any Payment List.
Accounts Payable Invoice
Finance – Payables – Update – AP Invoice
SALES PARTS SPECIAL ORDERS
Sales – Parts – Special Orders
Special Order with no Cash down: