SETTING UP DEPARTMENTS FOR ALLOCATION

Pear Tree
2016-11-10 15:47

SETTING UP DEPARTMENTS FOR ALLOCATION

 

Finance – General Ledger – GL Allocation – Allocation Tables – GL Department

 

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Department ID:

-        Must be set up exactly as the Department Name in System Admin – Configuration – Tables – Departments.  The Name not the Code.

-        Manually enter the Code.

 

Description:

-        Manually enter.

-        Alphanumeric.

-        Freeform.

 

Sort Order:

-        Order the Departments appear in the Allocation Table.

-        Choose 1 for the first department, 2 for the next, etc.

-        Departments that are not numbered will appear at the top of the Table in alphabetical order, followed by the Departments in Sort Order.

-        If no Departments have a Sort Order will appear in alphabetical order in the Table.

 

Finance – General Ledger – GL Allocation – Allocation Tables – GL Allocation

 

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-        Does not do a Journal Entry to allocate an Expense from one account to another.

-        Only allocates on a Report.

 

 

GL Year Sequence:

-        Current Year Sequence.

-        Manually enter or click the Underlined link to choose from the Table.

 

GL Account:

-        An Expense account.

-        Manually enter or click the Underlined link to choose from the Table.

 

GL Departments:

-        From Finance – General Ledger – GL Allocation – Allocation Tables – GL Departments.

-        Cannot be edited in this window.

 

Allocation Percentage:

-        For each Department, enter the percentage that Department will receive from the account entered.

-        Do not need to allocate to every Department, as long as adds to 100%.

 

Percentage Total:

-        Must add up to 100%.

 

Finance – General Ledger – GL Allocation – Allocation Reports – All Departments

 

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Run the Report at Month End for the Fiscal Period required.

 

Fiscal Period:

-        Choose from dropdown.

Department ID:

-        Leave blank to run all departments.

-        Choose a specific department from the dropdown.

 

Range:

-        Choose from dropdown: Period or Year To Date.

 

Sort Option:

-        Choose from dropdown: Category Code, Category Desc, or Category Sort Key.

-        Choose Ascending or Descending.

 

Print:

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-        Shows different departments across the top of each page.

-        If any departments are allocated, will show the percentage amounts in the row of the Expense Account under the Allocated department.

-        Total Amounts show at the bottom of the Section.

 

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