Daily Procedure

Pear Tree
2016-11-10 15:47

DAILY PROCEDURES

 

Sales – Parts – Daily Menu – Payments

This is a Daily Procedure to be done at the end of the day or beginning of the next day, before business begins.  This is used to balance what was entered in the system each day.  On Account does not show, only payments that can be counted physically (Cash, cheques, credit receipts, credit receipts, etc).

 

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Till ID:

-        Associated with a particular computer.

-        Enter the Till ID or leave blank to view all Tills.

-        Can click on the underlined link, if the Till ID is unknown, and choose from the Table.

 

From Date:

-        Enter the Start Date for the Report.

-        The system defaults to today’s date.

-        Can be entered freeform (MM/DD/YY) or by clicking on the Calendar icon and choosing a date.

 

To Date:

-        Enter the End Date for the Report.

-        The system defaults to today’s date.

-        Can be entered freeform (MM/DD/YY) or by clicking on the Calendar icon an choosing a date.

 

Detail/Summary:

-        The report can be written with all the details, or a summary.  Choose from the dropdown.

 

Include A/R Payments: 

-        Check if A/R Payments are to be included in the Repot.

 

Sort Option:

-        Can sort by Payment Date or Till ID (if reporting on more than one Till). 

-        Choose from dropdown.

Print:

-        Click to generate a Report.

-        Compare the Printed Report to your manual Till Count.

-        The Report will show Cash, cheques, Credit charges and Debit charges and whatever other payment types are accepted.

 

Posts the Daily Sales

 

Sales – Parts – Daily Menu – Daily Update

A list of all the Days and Work Stations that have not had Payments and Part Sales updated.  Creates the G/L Transactions from the Payments and the Parts Sales.

 

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Line #:

-        Click on the Line # field to show all the Transactions from that date.

-        Can only view one line at a time.

-        Transactions will show in the lower section of the screen.

-        Check all Transactions and, if everything is fine, click Submit 

-        Transaction Line will disappear.

-        Repeat for each remaining Line #.

 

Submit:

-        Moves the Transactions from the Sales Module to the Financial Module.

-        These Transactions will now be Un-posted Transactions in the General Ledger.

 

Print Payment Details:

-        Click to print the Till Payment Type Details Report before the Line is submitted.

 

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