If a unit’s cost is zero, you can change the class from the Inventory Unit Update screen.
If the new class’s inventory General Ledger account is the same as the original class’s inventory General Ledger account, you can change the class from the Inventory Unit Update screen even if the unit has a cost. (To review the General Ledger accounts on classes, go to Inventory, Units, Administration, Product Classes or Inventory, Parts/Products, Reports, Listings, Product Class.)
If a unit has a cost (from Accounts Payable, internal work orders and/or non-AP cost adjustments), use the Change Class menu option to change the class. This will create a General Ledger transaction to move the costs from the original class’s inventory account to the new class’s inventory account.
You cannot change the class on a unit after its sale has been finalized, or if its status is Service.
Go to Inventory, units, update, change class.
Enter or select the Unit ID of the unit you want to change.
The Unit information, along with Costs and Rebates, shows in the upper part of the window.
Enter or select the class you want to change the unit to in the New Class box.
Change the transaction date if required. The transaction date will determine which fiscal period the Class Change General Ledger transaction posts to. The default date is today.
The software will reverse the additional costs and rebates on the unit, if any, and show these reversals in the lower half of the window.
Click on the + button to add new cost codes and amounts that replace the reversed cost codes and amounts. The new cost codes must have the same inventory GL account as the New Class. Click on the Cost Code column heading to review the available cost codes. To set up a new cost code, go to Sales, Administration, Sales Cost Codes.
Click on the + button to add new rebate codes and amounts that replace the reversed rebate codes and amounts. The new rebate codes must have the same inventory GL account as the New Class. Click on the Rebate Code column heading to review the available rebate codes. To set up a new rebate code, go to Sales, Administration, Sales Rebate Codes.
Note that the Sales Cost Code’s Cost of Sales and Non-AP Credit GL accounts are not used in the Class Change transaction. Also, the Rebate Code’s Revenue account is not used in the Class Change transaction.
The total of the new cost amounts you add must be the same as the original other costs.
The new rebate amounts you add must be the same as the original rebate total.
After you submit, the software creates a General Ledger transaction to reverse the base cost, internal work order total amount, original other cost amounts and original rebate amounts to the original class’s inventory GL account and add these amounts to the new class’s inventory GL account. It also changes the class on the unit.