Product Classes Table
Inventory – Parts – Administration – Product Classes
- Same window as Inventory – Units – Administration – Product Classes.
- This window has two purposes:
o Accounting (GL Accounts are attached to the Class).
o Sales (Used by the Salesperson for a Report listing of Units sold or in Inventory by Class).
Product Class: Mandatory
- Must have at least one Parts Inventory Class.
- Manually enter the new Product Class.
- Alphanumeric.
- Freeform.
Type: Mandatory
- Used for Units, Sales and Other Sales.
- Choose Part from dropdown: Part, Unit, Other Sales.
Description: Mandatory
- Manually enter description of the Class.
- Freeform.
- Alphanumeric.
Vol. Price:
- Not really used.
- Choose from dropdown.
Retail Markup %:
- Information only.
- Not linked to anything.
- Must be numeric or will receive an Error message.
- Can be positive, negative, or 0.00.
Costline %:
- Information only.
- Not linked to anything.
- Must be numeric or will receive an Error message.
Prompt for Mileage:
- Checkbox.
- Required for Service Work Orders.
Coupon:
- No longer used.
- Not enabled.
Report Order:
- Not linked to anything.
- Has no impact in the system.
A list of stores will appear. No lines can be added or deleted.
Notes on the General Ledger Accounts:
- GL accounts must be entered for each store.
- Parts use all four accounts: Sales, Cost of Sales, Inventory and Inventory Adjustment.
- To create GL transactions for incoming Parts, Accounts Payable (AP Invoice) is needed.
- For incoming Parts, for both the PO Receive window and the Receive Product window, GL transactions are created only if the AP Invoice configuration link found in the Store Parameters – Purchase Tab window is turned on (See Store Parameters notes)
- An Inventory Asset account would be used.
Store ID/Store Name:
- Defaults in from Store Parameters.
- Cannot be edited in this window.
Sales GL Account: Mandatory
- Either manually enter the Sales Account to credit for this Class or click the Underlined link and choose from the Table.
- Income Account.
Cost of Sales GL Account: Mandatory
- Either manually enter the Cost of Sales Account for this Class or click the Underlined link and choose from the Table.
- Expense Account.
Inventory GL Account: Mandatory
- Either manually enter the Inventory Account for this Class or click the Underlined link and choose from the Table.
- Must be a Control Account or will receive an Error message.
Inventory Adjustment GL Account:
- Not used for Units. Parts Inventory only.
- Expense Account.
Submit:
- Submits any new or updated information to the system.
Clear:
- Clears the screen.
- If any new information has not been submitted it will be lost.
Delete:
- Deletes a Product Class’ information from the system.
- The system will ask for confirmation before deleting.