TAXES
TAXES
Tax Setup is multi-layered.
System Admin – Configuration - Tables – Tax – Index
Main Code:
- Shows the Main Code created in this window.
- Can group different taxes into one Code (exp. GST + PST) which will show each separately on the Invoice.
- Can have one tax by itself with no grouping (HST).
- Can click on the Underlined link to show all Main Codes in the system.
Description:
- Alphanumeric.
- Freeform.
Sub Code:
- From System Admin – Configuration – Tables – Tax – Codes.
- Manually type in the Tax Code or click the Underlined link to choose from the Table.
- If just one Tax, enter the Code.
- If a combined Tax(PST + GST), enter the first Code, and then either use the + to create another line and enter the next Code, or Tab through to add a new line.
Tax Description:
- Defaults in from the Sub Code.
- Cannot be edited in this window.
Cumulative Tax:
- Yes or No.
- Defaults to No.
- If Yes, click in the field and choose Yes from the dropdown.
- For provinces like Quebec, which calculate the GST on top of the PST.
System Admin – Configuration - Tables – Tax – Codes
This Table is used by Accounts Payable as well as Parts.
Tax Code:
- Different Tax Rates are entered here (GST, HST etc.).
- Manually enter or click the Underlined link to choose a Saved Code from the Table.
Tax Rate: Mandatory
- Shows the Tax Rate for each Tax Code entered.
- Numeric.
- Enter manually.
Tax Description: Mandatory
- Alphanumeric.
- Freeform.
Tax GL Account: Mandatory
- Shows the G/L Account used for each Tax Code.
- Manually enter or use the Underlined link to choose from the Table.
- G/L Account must be set up before the Tax Code.
Tax Report Sort Order: Optional
- The Sales Tax Report has columns for different taxes (Sales – Reports – Misc. Menu – Sales Tax).
- This field indicates in what order the Taxes will show.
- This field should be filled in.
System Admin – Configuration - Tables – Tax – Flags
- Used in Service WOs, POs, Part Sales, Unit Sales.
- Shows the different types of Tax Flags set on a Product.
- Flags can be overridden at time of Sale.
Tax Flag: Mandatory
- Manually enter a new code or use the Underlined link to choose a Saved Code from the Table.
Description: Mandatory
- Alphanumeric.
- Freeform.
Tax Code Index: Mandatory
- Choose from the dropdown.
- From System Admin – Configuration - Tables – Tax – Index.
- If Tax Included, need to choose which type of Tax is included in the Price.